Privacy Policy

We have recently updated our Privacy Policy in line with the GDPR requirements to provide you with more detail on how we use and store your data, as well as how to access it.

We want to assure you that any personal data is safe and secure, and we will not share it with any third parties without your permission. We only use your data to provide you with the best service possible, whether that involves tailored job alerts or up-to-date industry information.

 

We take data protection very seriously, and we want to tell you about your rights and our guarantees to you in regard to the processing and control of your personal data.

 

 

When do we collect information?

We collect information from you when you register on our site via the ‘Contact Us’ page or enter information on our site via the ‘Candidate’ page.

 

If you are a job applicant / registered candidate:

 

Data we collect:

If you apply for a job or register on our website (www.robertcavendish.co.uk), we may keep your Personal data* for up to 2 years in case we want to contact you at a later date.

 

This includes the storage and use of your contact details, copies of your job application, curriculum vitae and covering letter, as well as any references provided or obtained, for the purposes of processing your application and for general recruitment and selection purposes. Examples of data stored but not limited to, include name, address, email address and any other information you provide in writing or verbally.

 

From time to time and where appropriate and in accordance to local laws, we may request from you protected characteristics data, such as race, marital status, health or any criminal convictions. Such information will be collated and anonymised.

 

In order to provide the best services possible to you as a candidate we believe these uses of your data to be necessary for our legitimate interests as an organisation providing these services to you.

 


How we collect Candidate data

We may receive your data from various sources as listed below:

 

Where you contact us freely verbally, in writing or through interaction with our website

Where we contact you in writing or as business development strategies conducted by our consultants

From third party market research, such as information publicly available on social media (e.g. LinkedIn) and references from other candidates or colleagues.

 

 

How data is stored

The information will be stored on Robert Cavendish internal computer system which is accessed by Robert Cavendish staff. We will only record information provided by you which we consider is relevant to assist in our Standard Operating Processes.

 

 

How we use your data:

We may store and use your data, only with your express consent to provide to potential clients in order to provide you with an opportunity of an assignment. 

If you are placed on assignment through us, we collect information about you and your work from time to time throughout the period of your employment. This information will be used only for purposes directly relevant to your assignment. After your assignment has ended, we will keep your file for six years to comply with statutory obligations, namely The Conduct of Employment Agencies and Employment Business Regulations 2003.

 

 

Information about others:

If you provide us with information about other individuals, it is your responsibility to ensure you have their permission to provide us with their details. An example of this scenario would be you passing personal contact information of an individual who is to act as a referee. 

If at any time you wish for your personal data to be removed from our database, please contact us at info@robertcavendish.co.uk

 

 

If you are a client

 

Data we collect

We may collect, store and use your personal and/or professional contact details for the purpose of contacting and corresponding with you with regards to our services, as well as the contact details for any organisation that you represent. We deem these uses of your data to be necessary for our legitimate interests as an organisation providing various recruitment and consultancy services to you.

 

How we collect Client data:

We may receive your data from various sources as listed below:

Where you contact us freely verbally, in writing or through interaction with our website

Where we contact you in writing or as business development strategies conducted by our consultants

From third party market research such as information publicly available on social media (e.g. LinkedIn) and references from colleagues.

 

 

How data is stored

The information will be stored on Robert Cavendish internal computer system which is accessed by Robert Cavendish staff. We will only record information provided by you which we consider is relevant to assist in our Standard Operating Processes.

 

 

How we use Client data:

We may store and use your data, for recruitment activities, to record conversations and meetings and/or to marketing our services to you. If we have engaged with you and provided assignments and/or any scope of works we will keep your file and details of such services executed for six years to comply with statutory obligations.

 

 

Information about others:

If you provide us with information about other individuals, it is your responsibility to ensure you have their permission to provide us with their details. An example of this scenario would be you imparting personal information relating to an individual in acting as a referee.

 

 

If at any time you wish for your personal data to be removed from our database, please contact us at info@robertcavendish.co.uk

 

 

If you are a website visitor

 

  • Tracking information is automatically collected about every visitor to the website via Google Analytics, which is based on geography and other demographics.
  • Robert Cavendish will not disclose any information we keep about visitors to any third party.
  • The collection and processing of personal data necessarily involves the transmission of data on an international basis. Clients, candidates and visitors therefore acknowledge and agree to our processing of personal data in this way.

 

 

 

Marketing Communications (Candidates and Clients)

 

What to expect if you've signed up via a data capture form:

 

  • We may use your contact information to send you updates, job alerts, thought leadership, and other information about us and the services that we provide. We will only contact you in accordance with the contact preferences that you have specified, otherwise in accordance with our privacy policy. 
  • We understand that you trust us with your personal information and we are committed to ensuring you can manage the privacy and security of your personal information yourself. You can update us on your details at any point by contacting us at info@robertcavendish.co.uk
  • If you believe your data is not correct or you are receiving communication you’re no longer interested in, Robert Cavendish will use all reasonable endeavours to adhere to your preferences of receiving our communication.

 

 

 

If you are a supplier

 

  • We may collect, store and use your personal and/or professional contact details for the purpose of contacting and corresponding with you, as well as the contact details for any organisation that you represent. 
  • We may also hold confidential details about any services that you may supply to us, as well as your bank account and/or other payment details in order to pay your fees and comply with statutory obligations.

 

 

If you are an employee

 

  • If we employ you, we collect information about you and your work from time to time throughout the period of your employment. 
  • This information will be used only for purposes directly relevant to your employment. After your employment has ended, we will keep your file for six years to comply with statutory obligations.

 

 

Other

 

  • The business research efforts may involve the sourcing of data on data subjects from third party and/or public domains e.g. Websites, Job and social media. This is to ensure that as a specialist recruitment business we remain up to date within the market changes and the movements of professionals. 
  • Data subjects will be informed of any such data stored. 
  • We deem these uses of data to be necessary for our legitimate interests as an organisation providing various recruitment and consultancy services.

 

 

Retention period for personal data 

 

  • Unless otherwise specified in this privacy policy, we keep your personal information only for as long as required by us:
  • to provide you with the services you have requested;
  • to comply with other laws, including for the period demanded by our tax authorities;
  • to support a claim or defence in court.

 

 

Personal and Confidential Information security

 

  • Personal and Confidential Information may be processed manually or by automated methods.
  • We have in place security measures to protect your Information against unauthorised or unlawful use, and against accidental loss, damage or destruction. We put in place strict confidentiality agreements (including data protection obligations) with our third-party service providers.

 

 

Accessing your data

 

  • At any time, you may update personally identifiable information that we hold about you, by contacting us at info@robertcavendish.co.uk
  • Please note it can take up to 30 days to process the request, but we will try to respond to you as soon as possible.
  • If you wish us to remove personally identifiable information from our database, you may contact us at info@robertcavendish.co.uk
  • Please note that this may limit the service we can provide to you and should you wish to apply for any roles advertised, you will be required to go through the registration process again.
  • You have the right to object to Robert Cavendish processing your data even if it is based on our legitimate interests, the exercise of official authority, direct marketing (including data aggregation), and processing for the purposeless of statistics. If you wish to object please contact us at info@robertcavendish.co.uk
  • When we receive any request to access, edit or delete personal identifiable information we shall first take reasonable steps to verify your identity before granting you access or otherwise taking any action. This is important to safeguard your information. If you have any questions or complaints with regard to our privacy policy, please tell us by email at info@robertcavendish.co.uk.

 

 

Updates to this policy 

 

This Policy was last updated in May 2018. Our policy complies with UK law including that required by the EU General Data Protection Regulation (GDPR). Should you have any questions regarding this policy or anything related to the processing of personal data, please contact us at info@robertcavendish.co.uk.. Please note that we may from time to time update this Policy.

 

 

Terminology

 

Candidates

Includes individuals that have registered with Robert Cavendish having supplied personal information including their CV and applicants for all roles advertised or promoted by us.

 

Clients

Customers that Robert Cavendish provide services to. 

 

Employee
This includes staff engaged directly with Robert Cavendish. This does not include candidates that are placed through Robert Cavendish to supply services to clients - see ‘candidates’.

 

Legitimate Interest
Robert Cavendish can process your data where it is “necessary for the purposes of the legitimate interest by [us] or by a third party, except where such interests or fundamental rights or freedoms of [you] which require protection of personal data”.

 

Personal data 
Data relating to an individual who can be identified from such data and from information which is collated by Robert Cavendish. 

 

Standard Operating Processes 
Any process conducted by Robert Cavendish of gaining assignments, delivering assignments and contracts and administrative duties during and after delivery.

 

Suppliers
An organisation or individual that provides a service to Robert Cavendish. This includes but is not partnerships and companies including sole traders, independent contractors and freelance workers.

 

Website visitor
Any individual who accesses Robert Cavendish website.